How It Works
From Demand Letter to Worker Arrival in 4–12 Weeks
Our proven 6-step recruitment process has deployed 5,000+ skilled workers across 16 countries. Government-licensed, ISO 9001:2015 certified, and trusted by 200+ European employers.
Submit Your Demand Letter
Send us your demand letter specifying the trade, number of workers, qualifications required, salary range, accommodation provisions, and contract duration. No demand letter template? We provide one.
- Accepted via email, WhatsApp, or our online form
- We acknowledge within 4 business hours
- Free demand letter template provided if needed
- Works for single placements or 500+ worker mobilizations
Sourcing & Skills Assessment
Our recruitment team sources candidates from our pre-qualified pool and active job board advertising. Every shortlisted candidate undergoes a practical trade test at our New Delhi assessment center.
- Practical trade test — not just a written exam
- Document verification: qualifications, work history, references
- Police clearance certificate check
- Medical pre-screening to identify any fitness concerns early
Employer Interview & Selection
We present you with a detailed shortlist including trade test results, work history, and reference checks. You interview and select via video call or in-person visit to our office.
- Structured candidate profiles with photo, skills summary, work history
- Video interviews arranged at your convenience across time zones
- In-person interviews at our New Delhi office available
- No-obligation: interview and select only candidates who meet your standards
Documentation & Permit Processing
Once workers are selected, we manage all documentation end-to-end: employment contract signing, qualification apostille, embassy application, Bundesagentur / IND / UWV / OAH pre-approval, and visa coordination.
- Country-specific permit pathway selected (Bundesagentur, DETE, IND, OAH, etc.)
- Employment contract in bilingual format (English + destination language)
- Apostille and notarization of educational certificates
- Visa application filing and embassy appointment scheduling
Pre-Departure Orientation
Before departure, workers attend our mandatory orientation program covering the destination country's workplace norms, safety requirements, language basics, and practical living guidance.
- German / Polish / Dutch / English language basics tailored to the destination
- Workplace safety standards (DGUV, BHP, Arbowet, Safe Pass, etc.)
- Cultural orientation: punctuality, quality standards, communication norms
- Practical guides: banking, housing, healthcare, transport in the destination country
Arrival, Onboarding & Support
Workers arrive with all documents in order. We provide airport transfer coordination, first-week onboarding support, and a dedicated account manager for the first 90 days.
- Airport pickup coordination (employer or our local partner)
- Registration support: Anmeldung, SIN, BSN, PESEL — depending on country
- Bank account opening guidance
- 30/60/90-day check-in calls with employer and worker
Process FAQs
What is a demand letter and do I need one to start?
A demand letter is the formal document specifying your job requirements, number of workers, salary, and contract terms. It is required by embassies and labor authorities in every destination country. If you do not have a template, we provide one. You can start the conversation with us before your demand letter is finalized — we can help you structure the requirements correctly.
How long does the entire process take from start to finish?
For most trades in EU countries (Germany, Poland, Netherlands, Austria), the process takes 4–8 weeks. For countries with slightly more complex permit processes (Ireland, Canada), plan 8–14 weeks. Nurse recruitment takes longer (8–16 weeks) due to language requirements and professional registration processes. We provide a precise timeline estimate at the start of every engagement.
Can you handle large batch orders (50+ workers)?
Yes. We have mobilized cohorts of 50–500 workers for infrastructure, construction, and manufacturing clients. Large orders are deployed in phased batches of 15–30 workers to allow for structured onboarding. For large projects, we assign a dedicated project coordinator who manages sourcing, documentation, and deployment tracking for your entire batch.
What is your replacement guarantee?
Every placement includes a 90-day free replacement guarantee. If a placed worker does not meet the agreed performance standards within 90 days of deployment, we source and deploy a replacement at no additional recruitment fee. Our 93% average retention rate means this guarantee is rarely triggered, but it provides complete peace of mind.
Are you government licensed and ISO certified?
Yes. Taj HR Services holds Government of India Emigration Clearance (Registration No. B-3252/DEL/PER/1000+) and is ISO 9001:2015 certified. Both certifications are displayed on our About page. Government licensing is legally required to recruit workers from India for overseas employment — always verify the license of any Indian recruitment agency you engage.
What happens after workers arrive — do you provide ongoing support?
Yes. We conduct structured 30/60/90-day check-in calls with both the employer and the worker. Our account managers are available to resolve any workplace integration issues, documentation renewals, or visa extension queries throughout the contract period. We consider long-term employer retention (not just initial placement) to be the measure of our success.
Ready to Start Hiring?
Submit your demand letter or browse our trade-specific employer guides to see candidate profiles, timelines, and service details for your specific needs.