How It Works
From Demand Letter to Worker Arrival in 4–12 Weeks
Our proven 6-step recruitment process has deployed 5,000+ skilled workers across 23 countries. Government-licensed, ISO 9001:2015 certified, trusted by 50+ employer clients, and backed by 90-day replacement support.
Submit Your Demand Letter
Send us your demand letter specifying the trade, number of workers, qualifications required, salary range, accommodation provisions, and contract duration. No demand letter template? We provide one.
- Accepted via email, WhatsApp, or our online form
- We acknowledge within 4 business hours
- Free demand letter template provided if needed
- Works for single placements or 500+ worker mobilizations
Sourcing & Skills Assessment
Our recruitment team sources candidates from our pre-qualified pool and active job board advertising. Every shortlisted candidate undergoes a practical trade test at our New Delhi assessment center.
- Practical trade test — not just a written exam
- Document verification: qualifications, work history, references
- Police clearance certificate check
- Medical pre-screening to identify any fitness concerns early
Employer Interview & Selection
We present you with a detailed shortlist including trade test results, work history, and reference checks. You interview and select via video call or in-person visit to our office.
- Structured candidate profiles with photo, skills summary, work history
- Video interviews arranged at your convenience across time zones
- In-person interviews at our New Delhi office available
- No-obligation: interview and select only candidates who meet your standards
Documentation & Permit Processing
Once workers are selected, we manage all documentation end-to-end: employment contract signing, qualification verification, Wafid/GAMCA medicals, Saudi Qiwa / UAE MOHRE / European work permit filings, and MEA 1000+ eMigrate clearances.
- Country-specific pathway executed (Saudi Qiwa, UAE MOHRE, Qatar MoL, German Skilled Visa, Polish Zezwolenie, etc.)
- Bilingual employment contracts complying with host nation labor codes
- Apostille, consular attestation, and educational credential verification
- Embassy visa stamping, biometric appointments, and Protector of Emigrants (PoE) clearances
Pre-Departure Orientation
Before departure, workers complete our mandatory orientation program covering workplace safety norms, labor rights, language fundamentals, and destination living protocols.
- Arabic basics / German / Polish / English tailored to the deployment corridor
- Workplace safety standards (Aramco safety norms, OSHA, DGUV, Safe Pass, BHP)
- Cultural orientation: site protocol, punctuality, and community living guidelines
- Practical briefing: banking, remittance channels, medical insurance, and host nation laws
Arrival, Onboarding & Support
Workers arrive with verified documentation in order. We coordinate airport reception, day-one site handover, local ID registration (Iqama, Emirates ID, QID, Anmeldung, BSN), and 90-day aftercare support.
- Airport arrival reception and worksite transportation coordination
- Residency & registration assistance: Iqama, Emirates ID, QID, Civil ID, Anmeldung, or PESEL
- Bank account opening and wage protection compliance setup
- Structured 30/60/90-day retention and performance check-in reviews
Process FAQs
What is a demand letter and do I need one to start?
A demand letter is the formal document specifying your job requirements, number of workers, salary, and contract terms. It is required by embassies and labor authorities in every destination country. If you do not have a template, we provide one. You can start the conversation with us before your demand letter is finalized — we can help you structure the requirements correctly.
How long does the entire process take from start to finish?
For Gulf (GCC) destinations (Saudi Arabia, UAE, Qatar, Oman, Kuwait, Bahrain), deployment typically takes just 2–4 weeks through expedited digital visa channels, Qiwa contracts, and Wafid medicals. For European countries (Germany, Poland, Romania, Netherlands, Austria), the process averages 4–8 weeks depending on work permit approval speeds. Healthcare roles requiring professional licensing may take 8–14 weeks. We outline exact milestone commitments before contract execution.
Can you handle large batch orders (50+ workers)?
Yes. We have mobilized cohorts of 50–500 workers for infrastructure, construction, and manufacturing clients. Large orders are deployed in phased batches of 15–30 workers to allow for structured onboarding. For large projects, we assign a dedicated project coordinator who manages sourcing, documentation, and deployment tracking for your entire batch.
What is your replacement guarantee?
Every placement includes a 90-day free replacement guarantee. If a placed worker does not meet the agreed performance standards within 90 days of deployment, we source and deploy a replacement at no additional recruitment fee. Our 93% average retention rate means this guarantee is rarely triggered, but it provides complete peace of mind.
Are you government licensed and ISO certified?
Yes. Taj HR Services holds Government of India Emigration Clearance (Registration No. B-3252/DEL/PER/1000+) and is ISO 9001:2015 certified. Both certifications are displayed on our About page. Government licensing is legally required to recruit workers from India for overseas employment — always verify the license of any Indian recruitment agency you engage.
What happens after workers arrive — do you provide ongoing support?
Yes. We conduct structured 30/60/90-day check-in calls with both the employer and the worker. Our account managers are available to resolve any workplace integration issues, documentation renewals, or visa extension queries throughout the contract period. We consider long-term employer retention (not just initial placement) to be the measure of our success.
Ready to Start Hiring?
Submit your demand letter or browse our trade-specific employer guides to see candidate profiles, timelines, and service details for your specific needs.